In short, data entry involves translating information into electronic forms. Usually, some form of company-specific software is used for data entry. [1] X Research source Data entry is an incredibly far reaching field. Data entry jobs are advertised using a variety of names, such as data entry specialist, data entry clerk, or information processing worker. [2] X Research source Nearly every company at one point or another needs data entry work done. This is part of what makes data entry experience great for employment prospects. As a potential employee, experience in data entry makes you appealing to a variety of companies. Work in data entry involves preparing and organizing data, checking documents for accuracy, updating data, deleting unnecessary files, transcribing information into an electronic format, scanning documents, and general clerical duties. [3] X Research source
The most commonly used software applications in data entry are Microsoft Word, PowerPoint, Excel, Access, Project and Open Office. Be aware that lots of companies hold data on in-house systems that may be MS based or not. Familiarity with a variety of databases with graphic user interfaces is very useful. [5] X Research source Many people find they can successfully teach themselves software skills by following instructions and playing around with the software on their own. There are also online tutorials, many of which are free, that can teach you about basic software. Colleges, community colleges, and even some community centers offer classes in career-related computer skills. See what is available in your area and look into enrolling in a course.
Accuracy is very important in the world of data entry. So much information comes in the form of codes, digits, and prices that must be transcribed exactly. As there is such a high level of data that is input, you need to be able to touch type. That means, typing without looking down at the keyboard. Learn to use the number pad for figures, not the top row of the keyboard. [6] X Research source Speed is also important. The minimum words-per-minute most companies expect is 60, although 80 to 90 is preferred. You can find out your typing speed by taking a free test online. [7] X Research source Typing skills are built through time and practice. In order to improve your typing or data entry skills, try transcribing a document, like a book or a poem or a newspaper article, each night before bed. You can also take typing classes through community colleges or community centers. Even practicing typing tests online can improve speed and accuracy. Remember you likely won’t be typing sentences in data entry. Names, sales figures, product codes etc are far more commonly added to data bases than news paper articles.
Write your resume with your desired job in mind. Put your most relevant experience towards the top of the resume. For a data entry job, this would include relevant computer training, past data entry work, or any clerical work you’ve done previously. Also, do not include every experience or accomplishment. Someone looking to hire a data entry clerk does not need to know you had a paper route in high school, for example. [8] X Research source Your name and contact information should be at the top of the page. They should be highly visible so your employer can easily figure out how to reach out to you if they like your resume. Use a slightly bigger font and write your name in bold. [9] X Research source Pay attention to the job postings you’re applying for. What keywords are used over and over again? Do many data entry job postings ask for a well-organized self-starter? Use that terminology in your resume so you look ideal for the position. Use bullet points. Accomplishments, skills, and job duties should be listed using bullet points. This makes them more reader-friendly, meaning your resume is more likely to get attention. [10] X Research source
Craig’s List is a great online resource to find work, but watch out for scams. Poor grammar, quick response time, and interviews conducted via email or instant messaging all point to a Craig’s List scam. [11] X Research source While not as prevalent for job searching as they once were, newspapers still use classified ads. You could try looking in your local newspaper. Local employment agencies may be able to direct you where to apply and even provide you with an application.
These positions can be slightly harder to gain. Due to the convenience, they are in higher demand than other data entry jobs. Don’t be discouraged if the search takes awhile. [12] X Research source Online databases can be used to find work-from-home positions. Simply type “online” or “remote” in the location bar when searching. You might also stumble upon digital positions while searching for jobs in your area. [13] X Research source Again, watch out for scams. Much like on Craig’s List, if you hear back and are hired very quickly, be wary. Bad grammar and broken English might be a sign messages are being sent through a spam bot and not a person.
While not ideal, having some temp work can at least help build your resume. It can be a good foot-in-the-door and an opportunity to find references and make connections. Temp agencies often test your skill set by having you take typing and software tests. This means potential employers can see solid evidence that your resume reflects actual dedication. This can make it easier to get hired than going in cold. Occasionally, temp jobs do turn into long-term positions. If hired, try to make a good impression and stay in touch with any bosses or supervisors.
Dress for the job or company. You can figure out the dress code through the listing or by asking someone in HR. Suits and ties, or business casual attire, are generally recommended if you’re unsure about the dress code. [14] X Research source Show that you are listening during the interview by maintaining eye contact, smiling and nodding, and asking questions when appropriate. Keep interview answers short and concise and avoid talking too much by rambling. [15] X Research source When the interviewer asks you if you have any questions, always respond. You don’t want to simply say “No” or ask something about logistics, such as when you can expect to hear back. Ask open ended questions, like, “What does a day of work look like here?” and “What is your company culture like?"[16] X Research source
Data entry workers make roughly $23,000 to $35,000 a year. Most people fall somewhere in the middle of that spectrum, pulling in $28,000 a year. [17] X Research source Chance of advancement depends on the company and your relationship with your employers. However, there is no specific career path for a data entry work and advancement is not as likely as it might be with other office jobs. [18] X Research source
Administrative and customer service positions are often given to longtime data entry workers. If you enjoy working with people, you might learn about these kinds of jobs and talk to your supervisors about how to obtain them. [19] X Research source If your data entry is math or science heavy, computer science and other technical positions could open up down the road. Government organizations often provide training programs to help data entry workers up their skill set. This can lead to advanced positions with more responsibilities. Look into programs in your area that cater to your interests and goals. [20] X Research source
